Registration of a civil partnership in the Population Information System

If you are a Finnish citizen and you register your civil partnership abroad, notify the matter to the Population Register System in Finland.

Finnish citizens' civil partnership registrations outside Finland  must be notified to the Digital and Population Data Agency. You can also submit the notification at a Finnish embassy or send it there to be posted to the Digital and Population Data Agency for registration.

The original civil partnership certificate or a copy of it, authenticated at a mission of Finland, must be appended to the notification. The document must be legalised and, if it has been issued in some other language than Finnish, Swedish or English, an authorised translation in one of these languages must be provided. Translations made abroad must be legalised. Translations made by an authorised translator in Finland are valid as such.

Registration of civil partnership in the UK

Finnish citizens' civil partnership registration In the United Kingdom must be registered to the Finnish population register by submitting the following documents:

  • Signed and fully completed notification form. You can find the notification form on the Finnish Digital and Population Data Services Agency’s website: Civil partnership registered outside Finland.
  • The original civil partnership certificate issued by the British authorities.

Note! From 16 February 2019, based on new EU Regulation, certain public documents issued by the authorities of EU countries must be accepted in other EU countries without requiring a so-called apostille to be attached to the document. Read more: Acceptance procedure for public documents is simplified in EU countries.

  • Photocopies of the spouses’ passports.

The registration form and all the appendices should be posted to the Jakobstad Unit of the Digital and Population Data Services Agency (address: Digital and Population Data Services Agency, Jakobstad Unit, PO Box 26, FI-68601 Jakobstad, Finland). Alternatively, the documents can also be posted to the Digital and Population Data Services Agency of the municipality where the person most recently resided in Finland. If the registration documents are submitted via the Consular Section of the Finnish Embassy in London, there will be a fee of 30 euros according to the Decree of the Ministry for Foreign Affairs on Fees for Services Produced by the Foreign Service.

The registration is processed at the Digital and Population Data Services Agency in Finland. All the related enquiries should be sent directly to them. In most cases, sending documents directly to the Digital and Population Data Services Agency will make the processing time faster. Digital and Population Data Services Agency will not normally return original certificates. Contact details to the agency offices in Finland: Digital and Population Data Services Agency.

Each part of the form should be filled in carefully and signed by both spouses. If the spouse’s last name is changed due to the civil partnership, the name change must also be filled into the previously mentioned notification form. Additional information can be found here: Name change due to marriage.