Registration of birth in the Population Register System

Births of Finnish citizens outside Finland must be notified to the Digital and Population Data Agency. You can also submit the notification at a Finnish embassy or send it there to be posted to the Local Register Office for registration.

Birth certificates issued by an EU country are accepted without requiring that a so-called apostille be attached to the document.

In other countries the original birth certificate or a copy of it, authenticated at a mission of Finland, must be appended to the notification. The document must be legalised and, if it has been issued in some other language than Finnish, Swedish or English, an authorised translation in one of these languages must be provided. Translations made abroad must be legalised. Translations made by an authorised translator in Finland are valid as such.

An Apostille stamp is not required for a birth certificate, which is issued by an EU country authority and a translation of the certificate is not needed if a multilingual standard form is appended to the document.

Registration in South Africa

Please send us or visit us with the following documents in order to start the registration process:

-a fully completed and signed registration form
-the original and Apostille legalised full birth certificate issued by the local authorities. We will take copies of the original ones for the Finnish registration officials. 
-potocopies of the parents’ passports

Please note that if the documents are sent to Finland via the Embassy, delivery time is a few weeks. Registration takes also a few weeks. Finnish passport for the child can only be applied once the registration has been processed in Finland.