Registration of Marriage in the Population Information System
If you are a Finnish citizen and you get married abroad, you must notify the marriage to the Finnish Population System.
Ask the person conducting the marriage, what documents are needed when the ceremony is performed before a foreign public authority. A Finnish certificate of no impediment can be ordered in multiple languages from the Digital and Population Data Agency in your municipality of residence. Documents that are used abroad, must be legalised.
Some priests working among expatriate Finns, who are employed by Evangelical Lutheran Church of Finland (list in Finnish), have the right to conduct marriages abroad.
You cannot get married at an embassy of Finland.
Notify the marriage to the Digital and Population Data Agency
When a Finnish citizen gets married outside Finland it must be notified to the Local Register Office. You can also leave the notification at a Finnish embassy or send it there to be posted to the Digital and Population Data Agency.
The original marriage certificate or a copy of it, authenticated at the mission of Finland, must be appended to the notification. The document must be legalised and if it has been issued in some other language than Finnish, Swedish or English, an authorised translation in one of these languages must be provided. Translations made abroad must be legalised. Translations made by an authorised translator in Finland are valid as such.
An Apostille stamp is not required for a marriage certificate, which is issued by an EU country authority and a translation of the certificate is not needed if a multilingual standard form is appended to the document.
Notifying of a marriage in Hong Kong
A Finnish citizen married in Hong Kong should notify the Digital and Population Data Services Agency in Finland of the marriage with the following documents:
- A fully completed and signed notification form. You can find the notification form at the website of the Local Register office (Maistraatti): Notification of marriage of a Finnish citizen outside Finland
- The original marriage certificate provided my Hong Kong authorities. The marriage certificate must include an Apostille (legalization). In Hong Kong, Apostilles are issued by the Apostille Service Office, High Court Registry.
- Photocopies of the spouses’ passports.
The notification form and all the appendices should be mailed to the Digital and Population Data Services Agency (Address: Pietarsaari yksikkö, PL 26, 68601 Pietarsaari, Finland) or to the Consulate General of Finland in Hong Kong. NB! A fee is charged for the registration process through the Consulate General starting on 1.9.2020.
All sections of the form must be carefully filled and both spouses must sign the form. If a spouse’s family name changes after the marriage, the change of name should also be announced in the form. You can find more information on the change of name as a result of a civil union at the Digital and Population Data Services Agency.
Apostille Service in Hong Kong
If you need an Apostille in Hong Kong for a document issued by a Hong Kong authority, you should contact the Apostille Service Office. Contact information and instructions on Apostille can be found here: Apostille Service Office, High Court Registry.