News, 20.12.2022

Embassy of Finland in Ottawa is looking for an assistant, starting February 1st 2023 or by agreement

Application deadline January 9th. Embassy of Finland in Ottawa is looking for an assistant with a wide range of duties to fixed term employment contract ending May 31st 2024 with the possibility of an extension. Contract of employment is to begin from 1st of February 2023 or as agreed.

Current core responsibilites:

  • receptionist duties (e.g. switchboard, greeting visitors/customers, sorting mail)
  • assistant to officials (e.g. travel and logistics arrangements, managing calendars)
  • various office tasks (e.g. HST rebate applications)
  • participating in planning of official visit from Finland to Canada
  • maintaining embassy contact data base and the address register used by  the   Finnish Ministry for Foreign Affairs
  • other duties as assigned

The core responsibilities may change with time to adapt to the internal operational needs of the embassy, as well as to the abilities and interests of the person selected.

 

Language skills

Ability to communicate effectively is required, excellent verbal and written English is a must, Finnish and French considered an important asset.

 

Other skills and abilities:

Experience in comparable duties, strong teamwork and communication skills, flexibility, and computer skills are essential.  Previous work experience as an assistant, in customer service or in an international work environment is also required.  We value initiative, attention to detail and excellent interpersonal skills. Appropriate training will be provided by the embassy. Day-to-day tasks are geared towards supporting the efficient running of the embassy in various ways.

 

All applicants must legally reside in Canada and be authorized to work in Canada.

 

A successful candidate will be subject to security clearance as required by Finnish law, with his or her consent.  More information about the security clearance can be found at http://www.supo.fi/security_clearances(Link to another website.)

 

Please send your application including your resume and salary request by January 9th by email to: [email protected]. 

 

Additional information: Pauliina Pennanen, Second Secretary, tel: + 1-613-288 2233.

 

Information on data protection and how personal information is processed https://um.fi/applying-for-a-vacancy(Link to another website.)