Embassy of Finland in Ottawa is looking for an assistant, starting 1st of June 2024 or by agreement
Application deadline March 17th, 2024. Embassy of Finland in Ottawa is looking for an assistant with a wide range of duties to fixed term employment contract of two years, with the possibility for an extension. Contract of employment is to begin from 1st of June 2024 or as agreed.
Current core responsibilities:
- receptionist duties (e.g. switchboard, greeting visitors/customers, sorting mail)
- assistant to officials (e.g. travel and logistics arrangements, managing calendars)
- participating in planning and execution of official visit from Finland to Canada
- assisting with background research for reporting
- assisting with official correspondence
- maintaining embassy contact data base and the address register used by the Finnish Ministry for Foreign Affairs
- assisting with embassy communications (eg. updating social media channels)
- other duties as assigned
The core responsibilities may be revised with time to adapt to the internal operational needs of the embassy, as well as to the abilities and interests of the person selected.
Language skills
Ability to communicate effectively is required. Excellent verbal and written English is a must, Finnish and French considered an important asset.
Other skills and abilities:
Experience in comparable duties, strong teamwork and communication skills, flexibility and computer skills are essential. Previous work experience as an assistant, in customer service or in an international work environment is also an asset. We value initiative, attention to detail and excellent interpersonal skills. Appropriate training will be provided by the embassy. Day-to-day tasks are geared towards supporting the efficient running of the embassy.
All applicants must legally reside in Canada and be authorized to work in Canada.
A successful candidate will be subject to security clearance as required by Finnish law, with his or her consent. For Finnish nationals a security clearance will be applied from the Finnish Security and Intelligence Service (SUPO). More information about the security clearance can be found at https://supo.fi/en/security-clearances(Link to another website.). For candidates of other nationalities the process will be agreed upon separately.
Please send your application including your resume and salary request by March 17, 2024 by email to: [email protected].
Additional information: Pauliina Pennanen, Second Secretary, tel: + 1-613-288 2233, email: [email protected].
Information on data protection and how personal information is processed https://um.fi/applying-for-a-vacancy(Link to another website.)