Uutiset, 20.3.2024

The Embassy of Finland in Kyiv is looking for an Administrative Officer

The Embassy of Finland in Kyiv is looking for an Administrative Officer to work as a member of the Embassy’s administrative team.

Administrative officer´s main duties relate to managing communications and promoting the visibility of Finland and the Embassy as well as assisting in promoting business opportunities for Finnish companies. Tasks also include administrative duties, in particular during High Level visits.

  •  manage the Embassy’s online presence (social media, website), increase the visibility of Finland and the Embassy’s activities, events and support, in close coordination with the Communications Department of MFA Helsinki.  
  • act as the Embassy’s point of contact for media, handle media requests, provide necessary information, including during High Level visits of delegations from Finland to Ukraine.
  • assist in Team Finland work related to Finnish business cooperation, access and investment possibilities in Ukraine as well as support Finnish companies’ participation in reconstruction efforts of Ukraine. You will work in close cooperation with the Team Finland team.
  • organize and participate in meetings, events and activities organized or supported by the Embassy; assist in drafting programmes of High Level and other visits to Ukraine;
  • occasional interpretation of meetings; translating letters, notes and other correspondence from English to Ukrainian and from Ukrainian to English.
  • assist the Deputy Head of Mission and the Political Counsellor, coordinate closely with the assistant of the Ambassador;   
  • work closely with colleagues as a member of the administrative team. Substitute the assistant of the Ambassador in his/her absence.  

 To succeed in the role, you have:  

  • Suitable professional education (for example on administration, public relations, business field); 
  • Relevant experience in working life, including in organizing events, administrative field, using social media in work related contexts (minimum of 5 years); 
  • Excellent written and spoken knowledge of English; 
  • Good IT-skills (MS Office, online platforms, photo/video editing); 
  • Excellent organizational skills;  
  • Independent can-do attitude to your work, overall honesty and self-discipline; 
  • Good negotiation skills, willingness to defend the interests of the Embassy  
  • Cooperative, helpful mindset 

We will offer: 

  • Versatile tasks and possibilities for self-development; 
  • Open working atmosphere with high level of mutual respect and trust; 
  • Nordic values, flexibility and work-life balance; 
  • Starting gross monthly pay of EUR 1500, health insurance and a contract under the Ukrainian Labor Law; 
  • Fixed-term contract until 31/03/2026, with a possibility to continue on a mutual agreement.  

Interested? 

  • Please submit your CV and cover letter (max. 1 page) to [email protected] (avautuu uuteen ikkunaan) with subject: ‘Administrative officer – (your name)’. The application deadline is by 23.59 on 7/4/2024 
  • Please note that a security clearance of the person proposed to the position will be made