17.4.2026 Uutiset

Office Administrator vacancy

Embassy of Finland is a mid-sized mission of 25 employees, located in the city center of Kyiv. Our staff consist of Finns and Ukrainians with good team spirit, all wishing you to join our team! If you want to learn more about our Embassy, please visit our Website and our social media platforms Facebook, Instagram and X.

Embassy of Finland is a mid-sized mission of 25 employees, located in the city center of Kyiv. Our staff consist of Finns and Ukrainians with good team spirit, all wishing you to join our team! If you want to learn more about our Embassy, please visit our Website and our social media platforms Facebook, Instagram and X.

Currently, the Embassy of Finland in Kyiv is looking for a motivated and results-driven individual to join our team as an Office Administrator as soon as possible.

As an Office Administrator, your role would include:

1. Embassy’s financial and administrative tasks:

  • financial tasks within the Embassy such as payment of monthly salaries, calculation of taxes, VATs, handling of incoming invoices, rents and other payments;
  • serve as a focal point for HR issues, including
    • HR processes for new employees, registrations and contracts
    • support to employees for various HR-related issues, including vacations, other absences and sick leaves,
    • team building activities, recreational events;
  • manage the tasks ensuring the functioning of the Embassy’s Medical Insurance Policy for the Embassy Staff;
  • be in charge of registration, accreditation and settlement issues of incoming diplomatic staff, including housing issues and rental agreements;
  • act as a point of contact for the security (National Guard), vendors and cooperating partners;

2. Translation and interpretation of documents and meetings:

  • manage office correspondence, including notes, letters, emails, phone calls and mail, both in Ukrainian and English;
  • have a readiness to translate and interpret fluently (Ukrainian-English-Ukrainian) in various situations, such as meetings and visits;
  • work closely with colleagues as a member of the administrative team.

To succeed in the role, you have:

  • Suitable professional education (for instance in accounting, HR, administration/economic field);
  • Experience in working life preferably in similar positions (min. 3 years);
  • Good command of English language (language skills will be tested during the interview);
  • Good IT-skills (i.e. Word, Excel, PP);
  • Ready to take responsibility and initiative, independent attitude towards your work, overall honesty and self-discipline;
  • Good negotiation skills, willingness to defend the interests of the Embassy;
  • Cooperative, helpful mindset;
  • For all applicants it is of utmost importance that you hold all relevant documents for employment under Ukrainian martial law, including the military book.

We will offer:

  • Versatile tasks and possibilities for self-development;
  • Open working atmosphere with high level of mutual respect and trust;
  • Nordic values, flexibility and work-life balance;
  • Competitive salary (including a 13th month’s salary). You are invited to present your salary proposal in your application for our consideration.
  • Health insurance and a contract under the Ukrainian Labor Law;
  • Fixed-term contract of 1 year (3 months’ probation period), with a possibility to continue on a mutual agreement;
  • Wellness grant.

Are YOU interested in becoming a member of Finnish Embassy Team? Please submit your CV and cover letter (max. 1 page) in English to [email protected] with subject: ‘Office Admin – (your name)’ by 23:59 on 24 April 2026.

Please note that a security clearance of the person proposed to the position will be made by the Finnish Security Intelligence Service according to the Finnish Security Clearance Act (726/2014);

In the Foreign Service of Finland, we will process your personal data you provide us due diligence and in accordance with EU data protection legislation. We will not disclose your personal data to third parties without a lawful reason. You can read more about our data protection practice here. By applying for the job, I accept the terms of data protection practice, and I give my consent to the processing of my personal data;

A complete health examination will be carried out before signing a work contract. 

Additional questions can be sent to [email protected]

Due to the amount of applications, Embassy of Finland will reply only to successful candidates.