8.7.2026 Job opportunities

The Embassy of Finland in Rome is looking for a Administrative Officer

The Embassy of Finland in Rome is looking for a full time locally hired Administrative Officer. We are looking for a person who enjoys a variety of tasks and feels at home in a multicultural and multilingual environment.  The position requires good organizational skills and previous experience in administration and office management is an advantage.

The Embassy of Finland in Rome is looking for a full time locally hired Administrative Officer.

Administrative Officer's duties will include:

  • Assisting with administrative tasks including scanning invoices
  • Assisting with banking, invoice and tax exemption matters (IVA)
  • Customer service tasks
  • Program arrangements for Finnish guests
  • Preparation of Verbal notes
  • Formalities related to transfers of seconded personnel
  • Participating in selection process of interns
  • Other tasks assigned by the head of the mission

Requirements:

  • Relevant studies and work experience, for example previous experience in administration and office management
  • Italian and English languages, both written and spoken. Working knowledge of Finnish and/or Swedish would be an advantage.
  • Good IT skills and the ability to use and learn new software
  • Social and team working skills, ability to work under pressure

A precondition for appointment to the position is passing a security clearance. A personnel security clearance may be obtained for the applicant with his or her consent (Finnish Security Clearance Act 726/2014). For more information on the security clearance procedure and the rights of the person subject to clearance, visit www.supo.fi.​ The applicant may also be subject to a personal security clearance in the country of employment, for which the Mission will provide further information.

The position will be filled as soon as possible, subject to agreement. Initially, the employment contract will be for a fixed term of one year (12 months). The intention is for the position to continue after the fixed-term period under a permanent employment contract. Locally recruited staff are subject to Terms and Conditions of Service according to the local Italian employment law.

Monthly salary: €2,300 gross.

How to apply?

A letter of interest and resume (CV), both in English, as well as references with contact details should be sent 20 July 2026 to: [email protected]. Please use title/subject line: Administrative Officer

For further information about the position, please contact Embassy of Finland [email protected]

Additional information

The Ministry for Foreign Affairs of Finland and the Embassy of Finland in Rome will process the personal data you provide with due diligence and in accordance with EU data protection legislation. The Embassy will not disclose your personal data to any third parties without a lawful reason. By applying for a job, you accept the terms of data protection practice and give your consent to the processing of your personal data.