14.9.2026 Job opportunities

Open position: Administrative Assistant

The Embassy of Finland in Doha is seeking an Administrative Assistant to join its team from 1 October 2026, or as agreed. The position is full-time and subject to the terms and conditions applicable to locally hired staff as well as Qatari legislation.

The Embassy of Finland in Doha represents the Government of Finland in Qatar and Kuwait. The new Administrative Assistant will support the Embassy's leadership and contribute to the efficient administration and daily operations of the Mission.

We are looking for a highly organized, proactive, and detail-oriented professional with excellent interpersonal skills. The successful candidate thrives in a dynamic environment, manages multiple priorities effectively, and demonstrates sound judgment, integrity, discretion, and professionalism.

 

Key Responsibilities

Administration and Finance

  1. Support financial and administrative processes, including invoice handling, expense reporting, and contract administration.

  2. Prepare documentation related to permits, registrations, and other official procedures.

  3. Coordinate daily office operations, correspondence, visitors, and office supplies.
  4. Maintain contact databases and the Embassy calendar.
  5. Support travel arrangements and other administrative tasks for Embassy leadership.
  6. Assist with consular matters when required.

Executive and Protocol Support

  1. Provide executive support to Embassy leadership, including scheduling and official correspondence.

  2. Assist in organizing high-level delegation visits, meetings, and Embassy events.

  3. Liaise with local authorities, service providers, and stakeholders.

  4. Draft diplomatic correspondence and translation support in English and Arabic.

Communications and Social Media

  1. Coordinate, develop, and curate content for the Embassy’s social media platforms.

  2. Prepare visuals, event registration pages, invitations, and other communication materials for Embassy events.

  3. Support event promotion and communications activities related to Embassy initiatives and official visits.

Perform other duties as assigned by the Head of Mission.

 

Requirements

Language Skills

  1. Native-level Arabic.

  2. Excellent written and spoken English.

Education and Experience

  1. Higher education degree in a relevant field.

  2. Minimum five years of experience in administrative, executive assistant, or similar roles.

  3. Experience in a diplomatic mission, international organization, or another international environment is an asset.
  4. Good understanding of Qatari society and relevant stakeholders.
  5. Knowledge of Finland is considered an advantage.

 

What We Offer

  1. A dynamic and multicultural working environment.
  2. A varied role with diverse responsibilities and opportunities for professional growth.
  3. The opportunity to work closely with diplomatic staff and contribute to Finland's international relations.

 

Employment Conditions

  1. Full-time position with the Embassy of Finland in Doha.

  2. Employment subject to the regulations applicable to locally hired staff and Qatari labour legislation.

  3. A valid Qatari residence permit (QID) is needed for the position.
  4. Salary paid in QAR; please include your salary expectation in your application.
  5. Please note that the Embassy does not cover travel, relocation or housing expenses associated with taking up this position.

 

Additional Information and Application

A personnel security clearance may be obtained for the applicant with his or her consent (Finnish Security Clearance Act 726/2014). For more information on the security clearance procedure and the rights of the person subject to clearance, visit www.supo.fi.

The applicant may also be subject to a personal security clearance in the country of employment, for which the Mission will provide further information.

Please submit your application letter (including your salary expectation), CV, and any references in English with the subject line:

"Administrative Assistant Recruitment – [Your Name]"

to [email protected] no later than 21 September 2026. Only shortlisted candidates will be contacted. Interviews may be conducted during the application period.

 

Data protection

The application and its attachments will be stored at the Embassy for one year.

The Foreign Service of Finland will process your personal data you provide us due diligence and in accordance with EU data protection legislation. We will not disclose your personal data to third parties without a justified and lawful reason. You can read more about our data protection practice here.

By applying for this position, you accept the terms of data protection practice and give your consent to the processing of your personal data.