The Embassy of Finland in Lithuania is looking for an Executive Assistant
Deadline for application: 9 October 2024
Start date: 2 December 2024 or as per agreement
The Embassy of Finland in Vilnius is looking for a motivated and skilled colleague to join our team as an Executive Assistant. The ideal candidate already has administrative experience, and is a strong team player with excellent organisational skills and a high level of motivation. Prior knowledge of working with diplomatic missions is an advantage. The contract will be concluded initially for a fixed-term of two years.
Main tasks and responsibilities:
- Secretarial assistance to the Ambassador
- Handling of official correspondence, maintaining and updating Embassy’s lists of contacts
- Organizing of meetings and events, sending out invitations, ordering place cards etc.
- Handling of other administrative tasks such as VAT refunds
- Secretarial assistance to the Deputy Head of Mission
Required personal qualities:
- A pro-active personality with positive attitude, and sense of responsibility
- Good cooperation and social skills, readiness to share knowledge and learn from others
- The ability to think ahead, and execute given assignments swiftly and effectively
Required qualifications:
- Degree suitable for the position
- Fluency in English and Lithuanian, both written and spoken
- Prior administrative experience, preferably from an international organisation or mission
- IT proficiency, including e.g. Microsoft Office, Excel
- Excellent organisational skills
- Knowledge of protocol and handling of high-level visits or events
Benefits / compensation:
- Monthly salary of 2200 euros
- Health insurance, annual exercise and culture benefit
- Good work-life balance with a positive, collaborative, and welcoming work culture
How to Apply
- Email your application (motivational letter of 1 page, resume of 1-2 pages) to [email protected] by Wednesday, 9 October