Vacancy Notice - Consular Assistant

The Embassy of Finland in Cairo is seeking to hire a consular assistant to start on March 1, 2022.

Place of Assignment: The Embassy of Finland, 3 Abu El Feda Street, Zamalek, Cairo
Duration of Assignment: A fixed-term contract for a period of one year with the possibility of extension (including probation period) 
Start date: 1 March 2022
Closing Date for Applying: 27 January 2022

Main Duties / Responsibilities

 

• Supporting the diplomatic staff of the Embassy in consular affairs, primarily processing visa applications and engaging with visa applicants, providing customer service and advising customers regarding immigration, visa services and consular affairs by telephone, e-mail and in person in the Embassy's area of responsibility
• Assisting in legalisation processes and other consular certificates
• Building relationships with consular counterparts and relevant public authorities including visa outsourcing companies
• Keeping statistics and archives of consular affairs
• Responsibility for accounting and reporting of the consular fees
• Translations from Arabic to English and vice versa and exchange of verbal notes of the respective foreign ministries in consular affairs
• Secretarial services in consular affairs and any other tasks assigned by the Consul
• Performing other duties as assigned by the Employer

 

Minimum Qualifications

 

Professional work experience

Minimum of two years of relevant work experience in the field, preferably at embassies, international organizations or visa and consular management solutions companies.

Education

Bachelor’s Degree in the relevant field

Languages

Fluency in English and Arabic (written and spoken)

Functional skills 

Excellent IT skills including MS Office with an ability to learn new systems quickly

Competences

Professional with understanding of the Embassy or equivalent international organization mindset, experience in consular affairs considered as a bonus, motivated to provide a high level of customer service

Inter-personal skills

Adaptability and willingness to take on a variety of new tasks, service-minded attitude vis-à-vis customers, team worker. Ability to work in a multi-cultural, multi-ethnic environment. Punctuality and reliability. Strong organizational skills.